Send emails from your own domain
Reinforce your recruitment agency’s brand with every email
Build trust, improve engagement and keep worker communications under your agency’s name.
Instead of emails being sent from @quba.solutions, we’ll send them from your own company email address, such as [email protected] or [email protected].
Using your own domain email helps create a more professional experience for candidates and clients, while keeping your recruitment agency front and centre.
✔ Completely free
✔ Set up in just 3 simple steps
✔ Replies come directly back to your agency
Why send emails from your own domain?
Keep your agency front and centre
Every email your candidates and clients receive is an opportunity to reinforce your agency’s brand.
By sending recruitment communications from your own company domain email, recipients immediately recognise who the email is from. This helps build trust, improves email engagement and creates a more professional experience throughout the recruitment process.
Even better, replies come directly back to your agency, making it quicker and easier to manage conversations without QUBA acting as the middleperson.
Why agencies choose domain emails
Keep your agency name visible.
Workers recognise and trust your emails.
Replies go straight back to your team.
There’s no additional cost to set up your domain.
Set up in just 3 simple steps
- Choose your email address
We recommend using a shared mailbox such as:
Shared mailboxes help ensure emails always reach the right team and provide continuity if staff change.
2. Complete our quick setup form
Tell us:
- your preferred email address
- your domain
- who manages your website or IT
Don’t know who hosts your domain?
Use DNS Checker to find your provider or simply introduce us to your IT consultant and we’ll work directly with them to complete the setup.
3. We’ll do the rest
Our team will configure everything for you.
Once complete, all supported recruitment communications sent through QUBA will be delivered from your own company domain, providing a seamless experience for your candidates and clients.
What emails can be sent from your domain?
The following QUBA communications can be sent using your company domain email:
✔Client Terms
✔Client Assignment Schedule
✔Candidate Assignment Schedule
✔Candidate Terms
✔Key Information Document (KID)
✔Privacy notice (to clients)
✔GDPR notification (to candidates/workers)
✔Timesheet to review email (to E-Timesheet approvers)
✔Timesheet created (to candidates/workers)
Using your own domain ensures every communication looks professional, reinforces your brand and provides a familiar point of contact for candidates and clients.
Need help setting up your domain email?
Our friendly team is here to help every step of the way.
Whether you need help identifying your domain provider or configuring your company email address, we’ll make the process as simple as possible.
FAQ section
Sending emails from your own company domain strengthens your agency’s brand, builds trust with candidates and clients, and ensures replies come directly back to your team.
Yes. Setting up your company domain email with QUBA is completely free.
The setup process takes just three simple steps. Once you’ve completed the form, our team will configure everything for you.
No. If you’re unsure who manages your domain, simply introduce us to your IT provider and we’ll work with them directly.