FAQs

Couldn’t be easier.  The process is as quick as you’re able to provide us the necessary information, generally within 24 hours.  Everything can be done electronically from contract signing to ID verification. Our onboarding team is there to guide you through the start of your journey with QUBA Solutions.

To qualify for recruitment funding with QUBA, you need a minimum of three years’ recruitment experience. We support both start-up and established agencies. Our team will discuss your business, clients and funding requirements, then guide you through the checks and information needed to agree a suitable facility.
Discuss your funding requirements

QUBA Solutions has a number of partner accountancy firms that can assist you with incorporating a business and understanding your responsibilities as a business owner.  Take a look at our partners page for information

Yes. We provide recruitment funding to eligible start-ups as well as established recruitment businesses.

Your business will need to be gross CIS registered otherwise your clients will make deductions from your invoices.

Whilst you are awaiting the requirements to fulfil gross status you can use our Start Up Construction model.  The process remains the same we act as the principal to the contracts and you act as our agent.  Whilst you are awaiting the requirements to fulfil gross status you can use our Start Up Construction model. The process remains the same we act as the principal to the contracts and you act as our agent.

You will need a basic policy that covers Public Liability, Employers Liability and Professional Indemnity but you are best placed speaking to the experts.  General liability cover is required for your own staff, but you’ll need a policy that will cover the workers you place, one with vicarious liability. It should cover standard and non-standard contracts, provided a clear differential between employed staff and workers you place.  Other policies to consider – Property, Directors and Officers, Cyber, Legal.  We recommend Sutton Winson for clear guidance.

You don’t have to do it all. Do what you do best and outsource the rest. It’s one of the reasons we created QUBA Solutions. Our innovative tech solutions and services take care of the funding and administrative side of your business – from payroll, operations and intermediary reports to VAT – so you have the security and flexibility to thrive.

Our onboarding team will confirm what’s needed for your agency, including the business information and identity verification required to set up your agreement. If you’re switching from another funder, we’ll also ask for your latest sales ledger or aged debt report. We’ll guide you through the process and explain what to provide at each stage.
Speak to our team about getting started

We’ll review your current arrangement, latest sales ledger and client credit requirements before agreeing your QUBA facility. Once the agreement is signed and you’ve given notice to your existing provider, we’ll liaise with them to agree the transfer date and verify and purchase the agreed outstanding debt. Our team will guide you through each stage and help you plan the move around your payroll requirements.
See how switching to QUBA works

No. Most factors would charge a fee to buy the debt from previous provider.  We may need to carry out an audit depending on the size of your ledger, but we cover the cost of that.

Recruitment funding gives your agency access to money tied up in unpaid client invoices, helping you pay workers and manage cash flow while waiting for clients to pay. QUBA combines recruitment funding with payroll, invoicing and credit control, so you can spend more time winning business and making placements.
Explore our recruitment funding solutions

Look beyond the headline fee. Consider how much funding you’ll receive, when your margin is paid, what back-office support is included and any additional charges or contract commitments. The right product should suit your placement types, client payment terms and growth plans. QUBA’s team can explain your options and provide a clear quote for your agency.
Explore our recruitment funding solutions

Our recruitment funding fee is calculated as a percentage of the net invoice value, excluding VAT. There are no setup fees or monthly minimum charges for our funding service. We’ll provide a quote for your agency and explain what’s included, along with any additional charges that may apply to your chosen services or funding arrangements. Request a quote

Yes, QUBA Solutions enables you the freedom and flexibility to take advantage of an advancement on permanent invoices as well as our 100% temp funding solution.

No. QUBA funds recruitment agencies across all industries, with solutions for both start-up and established businesses.
Explore the recruitment sectors we support

Yes.  We can invoice and pay in Euros, US Dollars and Sterling. Other currencies can be considered dependent on volume.
Explore our international recruitment funding solutions

For temporary recruitment funding, your agency’s margin is paid weekly, subject to timesheets being submitted, approved and processed within the relevant deadlines. Late timesheets or approvals can delay the associated margin until the following week. Permanent placement funding follows a different payment structure, which we’ll explain when arranging your facility.
See our timesheet deadlines and payment FAQs

Your dedicated credit controller will chase outstanding invoices and keep you informed of payment issues. If a client becomes insolvent, eligible invoices may be covered by bad debt protection, subject to approved credit limits, policy terms and an excess. Late payment alone does not automatically trigger insurance cover. We’ll explain how overdue or unpaid invoices are treated under your funding agreement.
Learn about bad debt protection

You request a credit limit to trade with your clients.  The insurance safeguards against potential losses which may be incurred if your customers go into liquidation and therefore can’t pay their debt.  As long as you are trading within credit limits and within terms then the debt is insured.  There is an excess on any claims.

Bad Debt Protection helps reduce the financial impact if a client becomes insolvent and cannot pay an eligible invoice. QUBA’s protection covers 90% of the insured amount for a valid claim, leaving a 10% excess payable by your agency. Cover is subject to approved credit limits and policy terms; it does not automatically cover every unpaid or disputed invoice.
Find out how QUBA’s Bad Debt Protection works

Yes. QUBA can provide the funding, payroll and back-office support needed to introduce temporary or contract placements alongside your permanent recruitment business. Our Lite funding solution is designed for agencies with smaller temporary worker requirements, with larger funding options available as your business grows.
Explore Lite recruitment funding

Most Master Vendors operate pay when paid models, only paying you once they have been paid by the client. This can necessitate insuring two end clients, the MV and the end client as both are points of risk. QUBA Solutions works with multiple Master Vendors/RPO’s making sure you are protected at all times.

Winning a placement is only part of running a recruitment agency.  You also need to collect approved timesheets, pay workers accurately, raise invoices, chase payments and maintain records.  A reliable back-office function helps keep these processes organised as your agency grows. QUBA combines back-office support, funding and technology to reduce administration and give you more time for clients and candidates.

We do provide them in the event you do not have your own.  It is recommended that you get them professionally checked to ensure the fit for your business. QUBA uses external professional companies for contracts and legislation changes and cannot be held liable in the event you rely on the terms without seeking professional advice.

PAYE is run in your name using your references – we act on your behalf as an agent. As soon as we receive the hours, we take care of all reporting and legislative requirements. Payslips are sent, payment details reported to HMRC, pensions set up and maintained through Nest, and any yearly changes to rates and thresholds are applied automatically. We also take care of all other payments – whether your workers are paid through an umbrella company or directly to their own limited company.

QUBA supports PAYE payroll, payments to contractors’ limited companies and payments through umbrella companies. We can invoice and pay in pounds sterling, euros and US dollars, with other currencies considered depending on volume. For overseas assignments, we work with specialist payment partners to support local payroll arrangements. Explore international recruitment funding

If you already work with an umbrella company or have a preferred provider, speak to our team.  We’ll confirm whether we can support the arrangement and explain any checks required.
Different requirements apply to our Start-up Construction Funding (QP) model for new construction agencies without gross CIS status. Under this model, QUBA acts as principal to the end client, and your agency acts as QUBA’s agent.  You must use Clipper Contracting for CIS workers and upload Right to Work documents for PAYE workers.
Once your agency obtains gross CIS status, you may move to our standard temporary recruitment funding model.
Speak to us about your payroll arrangements

Once timesheets are submitted, approved and processed, we arrange payment through PAYE, the contractor’s limited company or their umbrella company, as agreed. Our recruitment funding means you can pay workers without waiting for your clients to pay their invoices. To keep payments running smoothly, timesheets must be submitted and approved by the relevant deadlines.
View our timesheet and payroll FAQs

Whilst QUBA Solutions provides the funding and back office you’ll still need an accountant.  Our partners page has details of businesses that can arrange the formation of your business including registering with HMRC for VAT and PAYE, then assist you with the monthly, quarterly and annual requirements whilst providing you with all the management you need throughout the year.

Speak to QUBA before committing to placements or trading beyond an approved credit limit. Our team can review the client and discuss whether a suitable funding arrangement is available.  Any funding outside an insured credit limit requires approval and may involve additional costs and greater risk for your agency. Funding cannot be guaranteed. Discuss a client’s credit position.

You need a reliable way to manage timesheets, payroll, invoices, credit limits and reporting. With QUBA, these functions are supported through DynamiQ, our online recruitment management platform. DynamiQ is also compatible with many leading recruitment CRMs, and has an optional integrated CRM module is available if you want to manage more of your recruitment activity in one place.  Explore DynamiQ

DynamiQ is QUBA’s online recruitment management platform. It brings together information about your timesheets, payroll, invoices, credit limits and business performance in one place. Available alongside QUBA’s funding solutions, it combines practical recruitment technology with support from our team.
Discover DynamiQ

DynamiQ helps you monitor timesheet approvals, track outstanding invoices, review client credit limits and understand your gross profit. You can access key documents and filter reports by client or consultant, helping you identify issues and make informed decisions. An optional integrated CRM module also supports candidate, client and vacancy management.
Explore DynamiQ’s features

Yes. QUBA operates both paper and electronic timesheets. With e-timesheets there is a downloadable app for your clients and candidates to use on the go with the added benefit of notifications throughout the timesheet process. You can also have your own branded app online for a fee.

DynamiQ CRM is an optional module within the DynamiQ platform, designed specifically for recruitment agencies. It helps agencies manage clients, candidates, contacts, vacancies and recruitment activity in one integrated system.
Explore DynamiQ CRM and its features

The CRM includes features to manage contacts, candidates, clients, vacancies, tasks, communications and recruitment workflows. The latest enhancement also introduces permanent recruitment functionality.
Explore DynamiQ CRM and its features

Yes. The enhanced CRM enables agencies to manage both temporary and permanent recruitment activities within one integrated platform.
Explore DynamiQ CRM and its features

Pay Checker is a BETA tool within DynamiQ that helps users get quicker answers to supported questions about an individual candidate’s pay.

Pay Checker receives its information directly from our Merit system. This means it provides clients with the latest available information without requiring them to contact QUBA and wait for a manual response.

Provides the latest available candidate pay information directly from our payment system.
Gives clients quicker access to candidate pay-related answers.
From payment and tax details to deductions and hold status, Pay Checker finds the information you need in just one click.

We have an exclusive arrangement with CV library for competitive rates unavailable elsewhere.

Our DynamiQ platform is compatible with many leading recruitment CRMs, helping reduce duplicate data entry. Tell us which software you currently use and our team will confirm the compatibility and integration options available. If you’re looking for a CRM, DynamiQ also offers an optional integrated CRM module.  Explore DynamiQ