FAQs
Below are some of our most frequently asked questions. If you would like anything explained in further detail please don’t hesitate to get in touch with us.
Set Up FAQs
Couldn’t be easier. The process is as quick as you’re able to provide us the necessary information, generally within 24 hours. Everything can be done electronically from contract signing to ID verification. Our onboarding team is there to guide you through the start of your journey with QUBA Solutions.
Yes, we require a minimum of three years experience in order to provide recruitment funding.
QUBA Solutions has a sister company called Aviso Business Services. Aviso is an accountancy firm that specialises in Recruitment Businesses and can assist with the setup of the business. QUBA also has partnerships with Job Boards and CRMs to get you the best possible deals.
Yes. QUBA provides the back office and funding only, we do not take equity or shareholding positions.
Your business will need to be gross CIS registered otherwise your clients will make deductions from your invoices.
Whilst you are awaiting the requirements to fulfill gross status you can use our Start Up Construction model. The process remains the same we act as the principal to the contracts and you act as our agent.
You will need a basic policy that covers Public Liability, Employers Liability and Professional Indemnity but you are best placed speaking to the experts. General liability cover is required for your own staff, but you’ll need a policy that will cover the workers you place, one with vicarious liability. It should cover standard and non-standard contracts, provided a clear differential between employed staff and workers you place. Other policies to consider – Property, Directors and Officers, Cyber, Legal. We recommend Sutton Winson for clear guidance.
You don’t have to do it all. Do what you do best and outsource the rest. It’s one of the reasons we created QUBA Solutions. Our innovative tech solutions and services take care of the funding and administrative side of your business – from payroll, operations and intermediary reports to VAT – so you have the security and flexibility to thrive.
Working With QUBA FAQs
No. We have one simple fee based on the net invoice value. No set up costs, no monthly minimum charges – you only pay for the invoices funded.
Yes, QUBA Solutions enables you the freedom and flexibility to take advantage of an advancement on permanent invoices as well as our 100% temp funding solution.
You request a credit limit to trade with your clients. The insurance safeguards against potential losses which may be incurred if your customers go into liquidation and therefore can’t pay their debt. As long as you are trading within credit limits and within terms then the debt is insured. There is an excess on any claims.
We do provide them in the event you do not have your own. It is recommended that you get them professionally checked to ensure the fit for your business. QUBA uses external professional companies for contracts and legislation changes and cannot be held liable in the event you rely on the terms without seeking professional advice.
PAYE is run in your name using your references – we act on your behalf as an agent. As soon as we receive the hours, we take care of all reporting and legislative requirements. Payslips are sent, payment details reported to HMRC, pensions set up and maintained through Nest, and any yearly changes to rates and thresholds are applied automatically. We also take care of all other payments – whether your workers are paid through an umbrella company or directly to their own limited company.
No – we fund recruitment agencies working in all industries.
Yes. We can invoice and pay in Euros, US Dollars and Sterling. Other currencies can be considered dependent on volume.
Whilst QUBA Solutions provides the funding and back office you’ll still need an accountant. Aviso Business Services can arrange the formation of your business including registering with HMRC for VAT and PAYE, then assist you with the monthly, quarterly and annual requirements whilst providing you with all the management you need throughout the year.
Yes. QUBA operates both paper and electronic timesheets. With e-timesheets there is a downloadable app for your clients and candidates to use on the go with the added benefit of notifications throughout the timesheet process. You can also have your own branded app online for a fee.
We generally only charge one fee which is a percentage of the Net invoice value. Contact us to get a specific quote for your business.
We have an exclusive arrangement with CV library for competitive rates unavailable elsewhere.
Why QUBA FAQs
Our innovative technology and dedication to customer service. We believe that tech runs business empires, but it’s the experts that help to build them. So, you’ll be assigned a dedicated Relationship Manager and Credit Controller as standard. They will help you as much or as little as you need.
Great question. We understand how vital relationships and reputations are in business. But rest assured, your admin and operations are in safe hands. Payments are collected on your behalf by our professional and experienced credit control team, so the direct relationship you have with your customers will not be affected.
No. Most factors would charge a fee to buy the debt from previous provider. We may need to carry out an audit depending on the size of your ledger, but we cover the cost of that.
Most Master Vendors operate pay when paid models, only paying you once they have been paid by the client. This can necessitate insuring two end clients, the MV and the end client as both are points of risk. QUBA Solutions works with multiple Master Vendors/RPO’s making sure you are protected at all times.
Let’s chat about
your business needs
Get in touch and find out how we can take your recruitment business to the next level. You can book an appointment or simply give our team a call on 01305 233 178.